Privacy policy - Hire Pro

HirePro Consulting Pvt. Ltd. (“HirePro”) is committed to protecting the integrity and privacy of the personal information that our users share with us.

Last updated on: Jun 20, 2020

This Privacy Policy describes

Your data protection rights
What personal information we collect
How we use the personal information
How we share the personal information
How we protect the personal information
How the amendments to the policy are managed
How you can contact us

This policy applies to hirepro.in and its sub-domains (“Website”) and our Software and related services (“Services”).

Please read this Privacy Policy carefully and completely, in order to ensure that you are fully informed. If you have any questions or concerns about our use of your personal information, you can contact us using one of the mechanisms provided at the end of this document.

What HirePro does

HirePro helps enterprises in the areas of talent management through a variety of Services. Our customers/partners/users use our software and related services for one or more of the following:

Manage the campus recruitment process
Manage the lateral recruitment process
Assess skills and personality of candidates/employees/students
Interview candidates/employees/students
Manage the onboarding process of new employees
Submit an assessment/interview/profile for evaluation or practice

HirePro is headquartered in India, but works with partners, services providers, and customers all around the globe. For more information, please visit our website https://hirepro.in/

Your data protection rights

You have the following rights with respect to your personal information collected via our Website or Services:

You have the right to access, correct, update, request portability, or request deletion of your personal information. If you wish to do so, you can contact us anytime.
You have the right to object to processing of your personal information or restrict processing of your personal information. If you wish to do so, you can contact us anytime.
You have the right to withdraw your previously provided consent at any time. If you wish to do so, you can contact us anytime.
You have the right to file a complaint with your local data protection authority about our collection and processing of your personal information.
Please note:
1. If we have collected your personal information on behalf of our customer/partner, then you should contact the customer/partner directly.
2. To protect your privacy, we reserve the right to verify your identity before complying with your request.
3. Restricting the processing of your personal information, or deletion of your personal information may lead to you not being able to use some or all of our Websites and Services.
4. Deletion of your personal information will be done immediately, but some residual data may be saved in certain logs which will get purged within a year after deleting your data.
We do not knowingly collect, maintain, or use Personal Information from children under 18 years of age, and no part of our website is directed to children under the age of 18. We will take steps to delete it if we learn we have inadvertently collected it.
If you learn that your child has provided us with Personal Information without your consent, you may alert us at privacy@hirepro.in. If we learn that we have collected any Personal Information from children under 18, we will promptly take steps to delete such information.

What personal information is collected by Hirepro

The personal information we collect depends on whether you are using our Website or our Services.

If you are using our Services

If you are using our Services, then one of our customers/partners has asked you to use our systems.

In such cases, we are acting as a data processor, and we are collecting and processing your personal information on their behalf and in accordance with their instructions.
In such cases, our customers/partners are responsible for ensuring that your personal information is being collected and processed in accordance with data protection laws.
In such cases, if you have questions or concerns about the use of your personal data, you should contact the relevant customer/partner.

If you are using our Services, then we may be asked by our customers/partners to collect the following types of personal information:

Information provided by you voluntarily

Email ID
Login ID
Name
Phone number
Date of Birth
Gender
Profile/display picture
Copy of Government-issued ID
Country, state, city, postal code, full postal address
Educational Details: University/college, grades, degree, branch, dates
Professional Details: Previous/current employers, dates, salary
Resume/CV
Social profiles like LinkedIn, Github, etc.

Information collected by HirePro automatically

Your recruitment status – as per the customer/partner process
Your assessment performance – submitted answers, test scores, rank
Your video, audio recording and captured live images through the proctored assessments and interviews
Your IP address, and its derived geographic location
Your device info – type, device identification numbers, browser used
Your Service usage – Pages accessed, links clicked
Other technical information
To collect some of this information, we may use cookies and similar tracking mechanisms

If you are using our Website

If you are using our Website, then you have directly engaged with HirePro.

In such cases, we are acting as a data controller, and we as HirePro are collecting and processing your personal information.
In such cases, we are responsible for ensuring that your personal information is being collected and processed in accordance with data protection laws.
In such cases, if you have questions or concerns about the use of your personal data, you should contact HirePro.

If you are using our Website, then we may collect the following types of personal information:

Information provided by you voluntarily

Email ID
Name
Phone number
Country, state, city
Current employer, your role

Information collected by HirePro automatically

Your IP address, and its derived geographic location
Your device info – type, device identification numbers, browser used
Your Website usage – Pages accessed, links clicked
Other technical information
To collect some of this information, we may use cookies and similar tracking mechanisms

Special note of third-party services

Our Website and Services may contain links to other websites and services provided by third-parties, for example our Customers/Partners. Any personal information you provide on those third-party websites or services is provided directly to that third-party and is subject to that third-party?s privacy policies. We are not responsible for the content or policies of third party websites or services.

How HirePro uses the personal information.

HirePro may use your personal information for the following purposes:

To provide and enhance our Website and Services
To improve the user experience of our Websites and Services
To contact you in response to your request
To contact you for administrative purposes or customer service purposes
To track your status, submissions, video, audio, profile information as required for lawful delivery of our Services
To verify your identity when subsequently logging in and using the Services;
To prevent you from navigating away from the test window while an assessment is ongoing;
To detect and prevent fraud, suspicious activities, and other illegal activities;
To analyse and improve products and services, collect feedback, enhance the Services, and evaluate the effectiveness of our marketing activities and overall services;
To perform statistical analysis on users of the Website and Services and track your use of the Website and Services;
To aggregate data; we may anonymize and aggregate data collected through our website and to create statistics that may be used for any purpose, provided that such statistics do not identify any customers or individuals or contain any Personal Information.
To comply with a law or regulation, court order, or other legal process
To protect our rights and property
To protect someone’s health, safety, or welfare.

How HirePro shares the personal information.

HirePro may disclose your personal information to the following types of recipients:

To any person with your consent to the disclosure
To our customers/partners on whose behalf we collected your personal information
To our group companies and third party services providers, while ensuring that we inform them that they must use your personal information only for the purposes disclosed in this Privacy Policy.
To a court, law enforcement body, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person.
To a third-party in connection to a purchase, reorganization, merger or acquisition of any part of our business, while ensuring that we inform them that they must use your personal information only for the purposes disclosed in this Privacy Policy.

How HirePro protects the personal information

Data Protection

To protect your personal information, we use all appropriate technical and organizational measures. We architect our systems to specifically protect your personal information, we regularly test our systems for intrusion/penetration, and we regularly get ourselves audited by third-parties for our technical and organizational security measures.

However, please note that no system is completely secure/immune from attacks, intrusions, design errors, implementation errors, and human errors. Therefore, we do not warrant that the information you transmit via HirePro will not be lost or compromised.

Data Retention

We retain the personal information for only as long as we have legitimate business reasons to do so.

If we collected your personal information on behalf of our customers/partners, then we will retain your personal information as per instructions by our customers/partners.
If we collected your personal information as HirePro, then we will retain your personal information as long as you are active in our systems for a legitimate business reason.

Data Transmission

We are headquartered in India, but we use partners, systems & services providers from across the globe. We store and process your personal information on third-party servers, which may be located in India, Singapore, Europe, or USA. These countries may have data protection laws that are different from the data protection laws in your country.

As and when required, we will ensure that your personal information will remain protected in accordance with our Privacy Policy and the applicable laws.

Amendments to the policy

Amendments to this policy will be posted on this URL, and those amendments will be effective from the time they get posted. Your continued use of our Website and Services, after we post any amendment, shall constitute your acceptance of the amendment.

How to contact HirePro

Email: privacy.help@hirepro.in