Top reasons why you should use recruitment software

Once upon a time, or to be precise, in the years preceding the 1990’s, companies typically sourced candidates by placing ads. With the arrival of the Internet in the early 1990s’ and the swift growth of digital technologies, recruitment has moved online. Social media aggregators help to promote job openings on multiple online channels with a single click; recruiters research candidates by scanning their online data rather than relying solely on resumes. Surveys show that 99 per cent of job applicants explore work opportunities on online job boards or websites like LinkedIn, and their preferred mode of searching is the mobile phone. These and several other reasons make it imperative that businesses adopt digital technologies for recruitment.

Before exploring the critical reasons to use recruitment software, consider these typical pain points that businesses encounter with traditional recruitment methods:

  1. Talent loss: If your hiring system involves time-consuming procedures, you are probably losing talent to competitors. This is especially true in the IT and engineering sectors. Manual processes slow down your workflow. Not only does this frustrate your hiring team, it also creates a negative impression on candidates who may prefer your nimbler competitors.
  2. Poor collaboration among HR teams: Manual hiring processes do not enable real-time sharing of information among recruiters. Consequently, this can lead to duplication of tasks between employees, which is a waste of time and money. This concern is easily resolved by using recruitment software, which updates and shares data in real-time, thus enabling hiring teams to be more productive.
  3. Excess paperwork: Recruiting teams must often sift through reams of paper resumes to identify the “right” candidates. No matter which filing system you adopt, you cannot effectively track every resume that your company receives. This can lead to making poor hiring decisions.

Automated recruitment tools help you to leapfrog past these and other roadblocks with AI-based solutions.

Recruitment software—a tide that lifts all boats

Topping the list of reasons to automate is money. Recruitment software handles varied tasks with speed and efficiency. This saves you money by reducing wasted time, as also the costs of low productivity, high attrition and direct hiring.

Automation helps businesses get into a virtuous cycle of making better hiring decisions, increasing company productivity and developing/enhancing their employer brand.

Unlike human-dependent interview processes in which conscious or unconscious bias can creep in, AI-based hiring platforms are neutral. This helps to protect a company’s diversity and inclusion goals.

Automated hiring systems can take over a host of tasks that are tedious and prone to human error. Some examples:

  • Posting job openings on various online channels
  • Tracking candidates through interviews
  • Analysing/generating database records for candidates
  • Comparing resumes and generating appropriate candidate matches for specific vacancies
  • Updating/maintaining a historical database

Top reasons why you should use recruitment software

How recruitment software empowers HR

For an HR team overburdened with diverse responsibilities, software hiring systems offer a host of clear advantages.

Better time management:

    • With routine tasks handled by an automated system, hiring managers have more time for strategising, planning, giving more attention to candidates’ communications and making smarter hiring decisions.

Powerful interview software: The software powering online interviewing helps recruiters conduct a larger number of interviews with better speed and efficacy, across geographical boundaries and time zones. Further, continued innovation in software promises to deliver more nuanced data on candidates by analysing their choice of words, speech modes and facial expressions to help hiring teams assess their “fit” for a specific role.

Tracking candidates: As a candidate moves through the stages of screening and interviews, the system updates the hiring team’s actions and attaches supplementary notes made by the team. Moving applicants online ensures that (a) all stakeholders are aware of a candidate’s progress and (b) no applications are missed out.

AI for resume screening /talent rediscovery
Artificial intelligence (AI) can use your existing candidate database to track and provide up-to-date information on individuals’ career growth—a handy tool for recruitment marketing.
Also, AI-powered recruitment tools enable talent rediscovery—the facility to match candidates who applied for previous openings to current job requirements. Using rediscovery software is a faster and more inexpensive way to locate talent.

The speed with which AI can screen vast numbers of resumes dramatically cuts down the time taken to manually filter out unqualified candidates. Concurrently, AI resolves a problem that many companies face: at least 65 per cent of the resumes received for high-volume hiring never get scrutinised.

Better candidate engagement
One study shows that 58 per cent of job applicants may reject an organisation if they do not receive a quick response to their application. With recruitment software, AI-based chatbots provide real-time interaction with applicants, be it information about a job, updates or what-to-do-next suggestions.

Improved HR performance
With automated systems keeping tabs on all your candidates, your HR team can better analyse how many openings are successfully filled and how many candidates have been rejected at every stage of assessment. Automating hiring processes help you focus on the big picture, weed out inefficiencies and work on smarter ways to identify the right talent.

The bottom line: Recruitment software offers elegant solutions to time-consuming and error-prone manual processes, enabling HR teams to spot and hire the right talent.

HirePro’s AI-enabled platform helps companies source, screen, assess, select and onboard the best talent, virtually! Technical innovations and solutions transform the typical 60-day hiring cycle into a just-in-time hiring phenomenon.